What we do
Reedham Children’s Trust provides support for vulnerable and disadvantaged children and has done so for 175 years. We adapt our services as social needs change, always seeking the most innovative and effective ways to help. Collaborating with grassroots organisations and schools we offer practical, emotional and inspirational support, helping to raise aspirations and transform the lives of vulnerable children.
How we help
Education offers one of the strongest routes out of poverty, and educational opportunity is at the core of our work. We invest in young people who need our help: with projects ranging from funding places at nurturing boarding schools, to offering programmes in day schools and the community aimed at developing leadership, confidence and resilience. We support them through a relationship that spans the length of their school years – empowering these young people to achieve a brighter future.
The Office Manager contributes to the efficient management of Reedham Children’s Trust providing specialist skills in administration. The post-holder will provide administrative support to the team, be a team player and report to the Deputy CEO.
Responsibilities and Duties
- Managing the day-to-day efficient running of the office co-ordinating the smooth, efficient and effective running of the office environment in a warm, professional and responsive manner.
- Provide an office management function ensuring that office systems and processes run smoothly whilst improving as appropriate.
- Organise and manage electronic diaries, arrange internal and external meetings as required.
- Acting as the first point of contact in the office, answering calls, email enquiries, fulfilling information requests and directing enquiries to the most appropriate source of help.
- Manage visitors to the office.
- Opening post daily and recording on the correspondence log
- Organising office arrangement’s, such as consumables and stationery orders.
- Liaison with maintenance, cleaning and garden contractors.
- Work closely with the Executive Assistant to the CEO and Deputy CEO providing support as appropriate.
- Provide administrative support to the Deputy CEO & Children’s Officer as required.
- Participate in induction of team members with regard to administrative processes and procedures.
- Maintain and develop administrative systems in team office & upkeep of filing systems.
- Undertake projects and any other duties from time to time as required by the CEO.
- At least 3 years’ experience providing administration at a high level
- Excellent organisational and time management skills
- Self-starter, able to handle sensitive and confidential information
- Proactive approach to problem solving
- Highly motivated with the ability to work alone as well as part of a small team
- Excellent written and verbal communication skills including ability to take minutes
- Demonstrable proficiency in the use of Microsoft Office software: Word, Excel, Outlook
- Sympathetic to the Charity’s aims
- Typing speed maybe 60+ WPM with experience of taking professional minutes at meetings
- 5% employers pension contribution
- 25 days holiday, excluding bank holidays, pro rata
The successful candidate will be required to undertake a standard DBS check.